1 Feb 2017

From 1st April 2017 British Swimming is set to implement changes when applying for a Poolside Accreditation for British Swimming events. These are the same changes which are also being implemented at ASA National Events.

Please read the following information carefully and make the necessary preparations well in advance to ensure a successful application process. Annual passes are not available. Late surcharges will not apply.

Coaches, team managers and chaperones must fulfil the following criteria, as required by their role,  when applying for poolside accreditation:

Poolside Accreditation

You will not be able to apply for a Poolside Accreditation without the above documents in place. 


  • Log into Membership Options (England and Wales) or click here (Scotland)
  • The system will display the eligibility per event and will highlight areas where further action is required.
  • If all the requirements and qualifications are met for the event, the system will automatically display the option to purchase the event accreditation. 


Disclosure and Barring Service (DBS)

Coaches and Team Managers must hold a valid DBS disclosure issued by the ASA/WASA (SASA - disclosure via Protecting Vulnerable Groups Scheme (PVG Scheme)), which is valid for 3 years. Other DBS disclosures will be accepted subject to the individuals being willing to provide consent if their DBS is registered with the DBS Update Service.

The application process for a DBS with the ASA could take up to 4 weeks to complete and is valid for 3 years from the date of issue.

Individuals must submit proof of valid DBS certificates or for any DBS queries should contact:

Minimum Qualifications & Training

Coaches and team managers:

In accordance with Wavepower guidance, coaches and team managers should hold the appropriate qualifications and training as required by their role. The following will be required for the British Swimming Poolside Accreditation:

 Coach: Teaching/Coaching Qualification Level 1 or equivalent minimal qualification

Team Manager*: Team Manager Training Module 1 Certificate

*Team managers applying for the accreditation, who are under the age of 18 years old, must be acting in an assistant capacity only. Clubs will be required to provide an additional team manager who is 18+; applications will be refused if this condition is not met.

To obtain either of the above, individuals are required to:

Coach: visit ASA Coaching and Teaching Courses

Team Manager: contact

To submit proof of the minimum required qualification, please email certificate copies (ensuring email is titled ‘Poolside Accreditation’) to: ASA Awarding Body: 01509 640 493/


Chaperones must act in loco parentis and are responsible for the care of swimmers for whom they are nominated as chaperones, and must be appointed and applying to do so on behalf of their Club. Chaperones must not act in a coaching role at the same time. Any chaperones acting as team managers should be applying for team manager poolside accreditation and hold the relevant team manager qualification.

To apply for a Chaperone pass, authorisation must be received directly from the Club Chair or Club Secretary confirming the individual has been appointed as chaperone for the specific event. Club authorisation must be emailed by the Club Chair or Club Secretary (ensuring email is titled ‘Chaperone Poolside Accreditation’) to:

·         ASA Memberships team:  

Safeguarding and Protecting Children Training

In preparation for 2018 requirements, during 2017 all coaches and team managers are required to update and record their Safeguarding qualification (wherever awarded) with ASA Memberships Department.

A valid Safeguarding and Protecting Children Certificate is valid for 3 years. For further information on ASA approved Safeguarding and Protecting Children training, applicants should visit:

Those applicants, who have previously attended the SCUK Safeguarding & Protecting Children Workshop in a face-to-face format and need to renew their certificate, are eligible to access an online renewal safeguarding course, which has been deemed acceptable by the NSPCC Child Protection in Sport Unit (CPSU):

Individuals must submit proof of valid Safeguarding certificates or for any queries relating to updating individual membership records should contact:


All Poolside Accreditations will require the individual’s photo for identification purposes. Coaches and team managers can upload or update their headshot photo by logging into ASA Membership Options

    If you have any queries regarding the above information, please do not hesitate to contact: